Three months of bookkeeping in deadline week.
Your clients sit on their receipts until the BAS is due, then the shoebox arrives. Every quarter, the same marathon.
Hubdoc’s gone. The data entry it never finished is still here.
Ledgerhand reads your clients’ receipts and invoices — every line item — straight into Xero, chases what’s missing, and drafts your BAS workpapers. You review, you sign, you lodge.
app.ledgerhand.com.au/review
Source document
Apex Plumbing Supplies
ABN 24 138 552 017
INV-2041803/06/2026
| Item | Qty | Amount | GST |
|---|---|---|---|
| Copper pipe 15mm × 3m | 4 | $86.40 | $8.64 |
| SharkBite 15mm elbow | 10 | $54.00 | $5.40 |
| Caroma mixer tap — chrome | 1 | $189.00 | $18.90 |
| PTFE thread seal tape | 5 | $12.50 | $1.25 |
| Subtotal | $341.90 | ||
| GST 10% | $34.19 | ||
| Total | $376.09 | ||
Extracted & coded
Apex Plumbing Supplies
ABN matched to contact
Copper pipe 15mm × 3m
310MaterialsGST on ExpensesSharkBite 15mm elbow
310MaterialsGST on ExpensesCaroma mixer tap — chrome
310MaterialsGST on ExpensesPTFE thread seal tape
310MaterialsGST on Expenses
ApproveXero draftFlag
- Works with XeroMYOB & QuickBooks on the roadmap
- Australian-owned
- Data hosted in Australia
- You approve everything
What the quarter looks like now
You’ve become your clients’ most polite debt collector.
“Just following up…” — again. Chasing documents isn’t bookkeeping, but it eats your week and makes you the bad guy.
Hubdoc never did line items. Then it left.
Years of feature requests — 220 votes — answered with “not in pipeline.” Now even that tool is gone, and you’re keying invoices by hand again.
How it works
Documents in.
Clients email, photo, or drag-drop — each client gets their own Ledgerhand address. No app for them to learn.
Documents in
Acme Plumbing
to acmeplumbing@in.ledgerhand.com.au
Subject: Receipts for June
bunnings.jpg fuel-04.jpg apex-inv.pdf
Received — no app, no login for the client
Read and coded.
Every line item extracted — supplier, ABN, GST classification — and matched to your Xero accounts. If it’s not sure, it asks you. It never guesses.
Read & coded
Materials — fittings
310MaterialsCouncil water rates — $284.00
Asked youAsked you: GST-free or input-taxed?
GST-freeInput-taxed
When it isn’t sure, it asks. It never guesses.
Workpapers drafted, you sign.
GST reconciliation, exceptions flagged, every figure linked to its source document. Review, adjust, approve. Nothing is lodged, posted or sent without you.
Workpapers drafted
| GST on sales (1A) | $4,210.00 |
| GST on purchases (1B) | $1,876.40 |
| Net GST to pay | $2,333.60 |
2 exceptions flagged · every figure linked to its source
Review & sign
What it does. What it doesn’t.
It does
- read every line item
- chase missing documents in your name, on your schedule
- draft workpapers with evidence links
- keep a full audit trail of what was extracted and who approved it
It doesn’t
- lodge anything
- email a client without your sign-off
- train on your clients’ data
- guess when it isn’t sure
- sell to your clients, ever — we only work with practices. That’s a published commitment, not a footnote.
A note from the founder
“I build automation systems for small Australian businesses. When Xero retired Hubdoc, I watched practices spend the May crunch keying invoices by hand — for a feature bookkeepers had been requesting for years. So I’m building it, with practising BAS agents shaping every screen. If you want a say in what gets built next, the Founding Practices program is open.”
Built for a profession where you carry the liability.
AU data residency (Sydney)
Encrypted in transit and at rest
TFNs auto-detected and redacted before storage
Your data exports freely if you ever leave — “we don’t lock the filing cabinet.”
Plain-English summary for your engagement letters available — your confidentiality obligations under Code Item 6 are ours to support. Read our security summary.
Pricing
Starter
$149/mo
Sole practitioner · up to 25 clients
Most practices
Practice
$349/mo
2–8 staff · up to 100 clients
Growth
$649/mo
Up to 250 clients
One flat price for the practice. Not a meter on every client. Founding practices lock their price for life.
Common questions
Q4 BAS lands 28 July. Get the document flow sorted before the crunch — not during it.
We’re onboarding 25 founding practices for the July quarter. Free for the quarter, founding price locked for life, direct line to the person building it.